When a district or charter school, known as a Local Educational Agency, or LEA, is experiencing chronic systemic challenges it is eligible for help through the State System of Support. The local County Office of Education typically provides support and resources for the LEA, through a process called Differentiated Assistance. If the Differentiated Assistance supports are not helping the LEA overcome its systemic challenges, the California Collaborative for Educational Excellence (CCEE) will partner with the local county office of education to provide Direct Technical Assistance to the LEA through a Systemic Instructional Review, or SIR process. 

The SIR process helps the LEA by providing an analysis of their instructional systems. This process aims to identify improvement strategies that may help the LEA. The goal is to support the LEA as it develops and strengthens ongoing systems, practices, and culture that ensure that all students are making academic progress and social and emotional growth, so they will be prepared to thrive as their best self.

The Systemic Instructional Review (SIR process) is a Pre-K through 12 comprehensive analysis of the LEA’s academic and social emotional instructional systems and implementation of teaching, learning, and leading practices. The SIR process identifies strengths and opportunities to support the development and implementation of effective instructional systems that are intended to meet the needs of all learners. The SIR process is individualized to the needs of the LEA. Educational partners, including students, families, teachers, school site staff and administration, governance members, and district office leadership are involved in the data collection phase of the SIR process. 

Here are questions we explore for seven instructional components during the Systemic Instructional Review (SIR) process:

1. Culture, Coherence, and the Planning Process

  • Does the LEA demonstrate a strong value on culture and climate for all educational partners that teach, promote, and create a mindset around inclusivity and diversity?
  • Do LEA members implement culturally reflective practices and policies that are designed to create coherence around an inclusive instructional mission and vision achieved through continuous improvement practices and processes?
  • Does the LEA have clear goals and utilize continuous improvement strategies to accomplish the goals?
  • Is there alignment between the LEA’s major plans and the LEA’s Local Control and Accountability Plan (LCAP)?

2. Teaching and Learning

  • Does the LEA have clarity on learning goals and the capacity to implement and maintain the pedagogical practices needed to achieve these goals?
  • Does the LEA use instructional practices, strategies, and learning materials that are standards-aligned, culturally inclusive, rigorous, coherent, and differentiated to support the academic and social-emotional progress of all students?
  • Do the instructional practices and strategies used by the LEA positively support students’ progress and growth?
  • Does the LEA help to build teachers’ capacity to implement and consistently refine proven pedagogical practices?

3. Social-Emotional and Behavioral Well-being

  • Are the social-emotional and behavioral well-being of the whole child critical components in the LEA’s mission and vision?
  • Are identified social-emotional and behavioral skills integrated into the curriculum, instructional practices, and resources for student support?
  • Are social-emotional and behavioral health embedded in LEA policies and practices and modeled by adults?

4. Assessment and Accountability: Systems, Processes, and Practices

  • Does the LEA have a systemic process to use student data to support academic, behavior, and social-emotional learning for all students?
  • Does the LEA use data to support accountability and continuous improvement?
  • Does the LEA have a student information system that meets federal/state/local reporting requirements and supports the use of data for effective school-based planning?

5. Student, Family, and Community Engagement

  • Does the LEA engage in practices that respect the cultural and linguistic needs of families and the community?
  • Does the LEA provide resources and activities that give students agency and voice, promotes student leadership, and provides a space for active family and community engagement?

6. Building Collective Leadership and Mindset within Professional Learning

  • Does the LEA use common language and have common understanding of teaching, learning and assessment expectations?
  • Is the LEA focused on developing the capacity of all teachers and leaders in the system?
  • Do leaders in the LEA participate as learners, help shape culture, build trusting relationships, make learning a priority, create opportunities, and provide resources for collaborative work?
  • Does the LEA provide professional learning opportunities for staff to learn, practice, and receive feedback on pedagogical skills and data-driven decision-making, problem-solving and progress monitoring?
  • Does the LEA have a professional learning plan that encourages learning partnerships, builds leadership capacity, and provides a safe environment for deep learning?
  • Do data-based professional learning opportunities foster collective responsibility for improving student outcomes?
  • Does the LEA have a consistent and high-functioning instructional leadership team that includes representation across grades, content areas, and student groups?
  • Does the LEA use data to drive decisions and continuous improvement to support culturally responsive, evidenced-based instruction for all students according to their individual needs?

7. Support Systems for Collective Leadership and Capacity Building

  • Does the LEA have a collaborative culture that supports effective management and instructional leadership among district and site administrators?
  • Does the LEA have organizational capacity and processes that ensure goals and metrics are mission and vision driven across departments and school sites?
  • Does the LEA have intentional and on-going capacity to ensure that leaders are supported and can fulfill their roles and responsibilities?